Choose Word document (*.pdf) from the dropdown “Save as type” menu.If you are saving your Word file as a PDF for presentation purposes, you can reduce the file size in the process. In fact, to reduce the image and prevent Word from saving any original data, simply do the entire editing outside the program. When you insert the image, it doesn’t lose compression and keeps the file type.īefore inserting the picture into the Word document, consider cropping it or reducing its size in the image editing software. Click insert (or double-click on the image file).Word “decides” which file type to use or when to add some other data that can increase the overall size. While copy/pasting images into a Word document may be more convenient, by doing so, you are relinquishing some control to the program. Insert Images Instead of Using Copy/Paste All the data will be saved in a new document.ħ. Choose Word document (*.docx) from the dropdown “Save as type” menu.Īfter doing this, you can delete the old.While there may not be any visible difference between the two formats, docx compresses the contents of the file, making the document smaller. If you are still using the doc format for your Word documents, it’s time to switch to docx. Once you are done with the changes, turn this option off.Īfter turning the “track changes” option off, save a copy of the document. While tracking changes in the Word doc can enhance collaboration with your colleagues, it can also increase the file size. This way you can go back to old versions if necessary. When you are saving copies of large files, add a date or time to the name. When you do that, the version history and part of the editing data disappear from the file. Instead of automatically saving a large Word document while you are working on it, consider using the “Save as” option. If you must embed fonts to preserve the quality of your document, choose “Embed only the characters used in the document (best for reducing size) and “Do not embed common system fonts.” Go to the bottom and under “Preserve fidelity when sharing this document”, uncheck the “Embed fonts in the file” checkbox.Select the Save tab (in the left column).Go to File>Options (in the bottom left corner of the window).To prevent embedding fonts into your Word doc: While convenient, this option increases the size of your file. When you embed fonts into your Word document, a person who doesn’t have the same fonts installed in their app is able to see them. By choosing these settings, you won’t have to adjust every picture after inserting it into the doc. In most cases, you don’t need images with resolutions of 150 ppi or higher. After discarding, you won’t be able to restore the original picture. This deletes the data, which is used to restore an image after it has been edited. Choose a lower resolution from “Default Resolution.”.Make sure that the “Do not compress images in the file” box isn’t selected.Go to File>Options (in the bottom left corner of the window) and choose Advanced.You can adjust your Word document settings to save the inserted images at lower resolutions automatically. So if you want the picture to keep looking good in the Word doc, it must have excellent initial quality. Remember, compressing the image reflects on its quality. Choose the desired document resolution.If you delete the cropped areas, you won’t be able to restore them. If you want to delete cropped image area, check the “Delete cropped areas of picture” box. If you uncheck the box, all images will be compressed).
0 Comments
Leave a Reply. |
AuthorWrite something about yourself. No need to be fancy, just an overview. ArchivesCategories |